Google Apps Tips : Gmail Tips

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Reasons to embrace Gmail's new compose experience

Gmail has recently introduced a new way to compose emails. We look at reasons why you should switch to it and not look back.

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Beginner Admin

Delegate access to your Gmail account

Sometimes it may be useful, or even necessary for you to allow another person access to your inbox. With a Google Apps for Business account you can delegate access to your inbox to up to 25 users.

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Some of the best Gmail keyboard shortcuts

Using Gmail is a wonderful experience which gets even better if you use these keyboard shortcuts.

Beginner Power tip New!

Reply to an email quoting highlighted text

Highlight a paragraph or section of an email and click reply in Gmail, the reply you send will include only the highlighted text.

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Add a label as a section in your Gmail Priority Inbox

If you are using Priority Inbox in Gmail, you'll be used to your email divided into sections. This tip shows you how to customise your inbox to add a label as a section.

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Beginner Power tip New!

Use Google Picasa to host your Gmail signature

To add an image into your Gmail signature you need it to be hosted, either on a web server or - using this tip - on a Picasa account.

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Beginner Best Practice New!

Gmail Conversation View - like it or loathe it?

Google's Conversation View is a core feature of Gmail - what to expect when you turn it off if you loathe it, plus reasons why you should keep it.

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Sign out of all Gmail sessions

As an added security measure, it's a good idea to sign out of your Gmail or Google Apps account before you close your browser.

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New!

Emphasise words in Google Chat

Add bold, italic and strikethrough text to your Google Chat conversations with these quick tips.

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Change Gmail Icons to Text

Google have introduced a setting to change the top grey button icons that appear when an email is selected.

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Gmail advanced search tips

The search function within Gmail is a powerful tool, which can be enhanced even further with these boolean operators

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Star and label messages before you send them

Organise your messages as you send them by adding a star or a label, making it easy to keep track of your sent messages.

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Open Google Contacts from a new email

Click To or Cc in a new email to access a searchable list of your Google Contacts

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Use the Chat menu to send quick emails to your close contacts

In Gmail, hover over a contact in the Google Chat section of your left hand menu to open up a contact box and quickly send them an email.

Beginner Power tip New! User Submitted

Quickly label or flag emails with drag and drop

If Gmail stars aren't quite doing it for you, or the Priority Inbox is not your thing, try this tip to quickly label or flag emails that need attention.

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Beginner New!

Colour code labels in Gmail

Adding labels and colour coding emails from important senders can bring your Gmail inbox to life.

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Add Quick Links to access mail setting tabs

The Quick Links lab is very useful to set up quick access to each of your Mail Setting tabs.

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Beginner Power tip New!

Sort email by oldest first

When working in an email list it is often useful to start at the oldest email first. You can do this by clicking on the email count and selecting 'Oldest'.

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Admin FAQs

Add a Read Receipt to your mails

You can add a read receipt to your emails from the Settings menu.

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Power tip

Drag and drop to attach files

You don't have to browse for the file you've just been working on to attach it to an email.

Labs

Recommended labs

A review of the Gmail labs we can't live without

Power tip

Paste as plain text

Make sure that any formatting is left behind when copying and pasting using this keyboard shortcut.

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Power tip Labs

Manual Signatures using Canned Responses

Set your signature as a canned response to insert your email signature/footer manually.

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Admin

Label and Archive your email

Keep your Inbox clean by archiving emails when you've dealt with them.

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Power tip

Create a task from an email

You can quickly create a task from any email by using More > Add to Tasks

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Power tip

Keyboard shortcuts let you keep your place in an email list

Switching keyboard shortcuts on (Mail Settings - General) has the added bonus of highlighting the last email you viewed in a list with a little blue bar on the far left.

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Beginner