Gmail

Gmail Tips

Below you will find the latest hints and tips for Gmail. Our tips are carefully categorised so whether you are a beginner, advanced Gmail user or an administrator you will find something of interest. Use the Filters to find what you are looking for or scroll down to browse through all our tips. If you have a tip you’d like to share, use our Suggest a Tip form.

Gmail

Reporting Phishing Emails

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Reporting Phishing Emails, be a good netizen
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By: Kate | Posted On: December 20th, 2016 |

Add a Read Receipt to your emails

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Turn on your read receipts to make sure your emails are getting seen and to better plan your follow up calls
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By: Mark | Posted On: September 27th, 2016 | 22 Comments

Use a bookmark to send a customised Gmail message

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Here’s a nice trick you can use to simplify and speed-up the sending of standard emails.
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By: Kate | Posted On: July 27th, 2016 |

Open Google Contacts from a new email

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Click To or Cc in a new email to access a searchable list of your Google Contacts
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By: Kate | Posted On: April 27th, 2016 |

Gmail phishing attacks

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Here at Google Apps Tips we have witnessed an increase in reports of an attack known as spearphishing.
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By: Kate | Posted On: February 26th, 2016 |

Sort email by oldest first

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When working in an email list it is often useful to start at the oldest email first. You can do this by clicking on the email count and selecting 'Oldest'.
By: Kate | Posted On: February 17th, 2016 | 27 Comments

Automatically Forward Emails to Multiple Recipients

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Avoid important emails being missed, simply create a filter to automatically forward emails to multiple recipients for notifications.
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By: Kate | Posted On: February 17th, 2016 |

Star and label messages before you send them

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Organise your messages as you send them by adding a star or a label, making it easy to keep track of your sent messages.
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By: Mark | Posted On: October 30th, 2015 | 2 Comments

Open a hangout chat from Gmail

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Have you made a new contact over email? Quickly add them to hangouts and chat instantly.  
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By: Kate | Posted On: August 25th, 2015 |

How to mute and find email conversations

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When you're included in a long email conversation that isn't relevant, you can mute the conversation to keep all future emails out of your inbox.
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By: Kate | Posted On: August 14th, 2015 |

What time did you receive that email?

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Find out the time you received an email with this quick simple tip!
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By: Kate | Posted On: July 10th, 2015 |

Undo Send for Gmail on the web

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Undo Send, one of our favourite Gmail labs, has finally graduated to a fully fledged feature. Check it's switched on in your Gmail settings!
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By: Kate | Posted On: June 24th, 2015 |

Send an email as an attachment in Gmail

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This workaround will let you send emails as attachments in Gmail
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By: Mark | Posted On: July 11th, 2014 |

Visit the website of an email sender

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Highlight the domain of an email you receive and a right click will show you a menu with "Go to domainname" as an option.
gotodomain
By: Mark | Posted On: July 9th, 2014 | 1 Comment

Turn on Desktop Notifications

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Turn on desktop notifications to see an Outlook style window pop up each time you get new email
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By: Mark | Posted On: July 9th, 2014 | 1 Comment

Turn off webclips

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We're not fans of webclips - they're a distraction.
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By: Mark | Posted On: July 9th, 2014 | 1 Comment

Open Tasks in its own tab

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It's a little known secret that tasks has its own user interface.
By: Mark | Posted On: July 9th, 2014 | 1 Comment

Keyboard shortcuts let you keep your place in an email list

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Switching keyboard shortcuts on (Mail Settings - General) has the added bonus of highlighting the last email you viewed in a list with a little blue bar on the far left.
place-keeper
By: Mark | Posted On: July 9th, 2014 | 1 Comment

Edit Canned Responses as Drafts

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Canned Responses is an excellent lab, but the interface is a little clunky. Use this tip to easily edit your canned responses as a draft email.
cannedresponses-label
By: Mark | Posted On: July 9th, 2014 | 7 Comments

Create a task from an email

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You can quickly create a task from any email by using More > Add to Tasks
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By: Mark | Posted On: July 9th, 2014 | 2 Comments

Identity verification and login challenges

Google is starting to use login challenges to protect against suspicious logins to Google Apps in the fight against account hijackers.
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By: Steve | Posted On: June 24th, 2014 |

Power Searching with Gmail System Labels

Use shortcuts for Gmail System Labels to perform power searches quickly and with minimum typing.
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By: Mark | Posted On: March 6th, 2014 |

Dealing with badly formatted email messages in Gmail

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Here's a method to overcome garbled text in received email messages.
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By: Mark | Posted On: January 9th, 2014 | 1 Comment

Use Google Drive to host your Gmail signature

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To add an image into your Gmail signature you need it to be hosted, either on a web server or - using this tip - on a Google Drive account.
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By: Mark | Posted On: October 28th, 2013 | 11 Comments

Use Ctrl to Compose in a New Tab

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Compose an email, open an email from your inbox and expand an already open email - all in a new tab with this easy tip.
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By: Mark | Posted On: October 17th, 2013 |

Find Large Attachments in Gmail

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It's easy to search for attachments in Gmail, and with this tip you can search by size of attachment as well.
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By: Mark | Posted On: September 13th, 2013 |

Find Large Attachments in Outlook

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Use this tip to find large attachments in Outlook - in preparation for mail migration to Google Apps or just to clean up your inbox.
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By: Mark | Posted On: September 12th, 2013 |

Right Click to Delete or Archive in Gmail

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You can now easily delete, archive or mark an email as read in Gmail.
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By: Mark | Posted On: August 19th, 2013 | 3 Comments

Open a Single Email Conversation in a New Tab or Window

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This tip shows you how to isolate a single email from a Conversation in Gmail.
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By: Mark | Posted On: August 8th, 2013 |

Start a Google Hangout in a new tab

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If you don't like Hangouts in a pop up window, this handy link lets you start a Hangout in a new tab.
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By: Mark | Posted On: May 30th, 2013 | 3 Comments

Reasons to embrace Gmail’s new compose experience

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Gmail has recently introduced a new way to compose emails. We look at reasons why you should switch to it and not look back.
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By: Mark | Posted On: April 19th, 2013 | 15 Comments

Delegate access to your Gmail account

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Sometimes it may be useful, or even necessary for you to allow another person access to your inbox. With a Google Apps for Business account you can delegate access to your inbox to up to 25 users.
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By: Mark | Posted On: February 22nd, 2013 | 4 Comments

Some of the best Gmail keyboard shortcuts

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Using Gmail is a wonderful experience which gets even better if you use these keyboard shortcuts.
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By: Mark | Posted On: January 31st, 2013 | 3 Comments

Reply to an email quoting highlighted text

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Highlight a paragraph or section of an email and click reply in Gmail, the reply you send will include only the highlighted text.
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By: Mark | Posted On: December 12th, 2012 | 3 Comments

Add a label as a section in your Gmail Priority Inbox

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If you are using Priority Inbox in Gmail, you'll be used to your email divided into sections. This tip shows you how to customise your inbox to add a label as a section.
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By: Mark | Posted On: November 8th, 2012 | 9 Comments

Use Google Picasa to host your Gmail signature

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To add an image into your Gmail signature you need it to be hosted, either on a web server or - using this tip - on a Picasa account.
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By: Mark | Posted On: October 26th, 2012 | 6 Comments

Gmail Conversation View – like it or loathe it?

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Google's Conversation View is a core feature of Gmail - what to expect when you turn it off if you loathe it, plus reasons why you should keep it.
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By: Mark | Posted On: September 7th, 2012 | 55 Comments

Monitor activity on your Gmail account

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As an added security measure, it’s a good idea to keep an eye on the activity on your Gmail account.
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By: Mark | Posted On: April 17th, 2012 | 36 Comments

Emphasise words in Google Chat

Add bold, italic and strikethrough text to your Google Chat conversations with these quick tips.
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By: Mark | Posted On: April 10th, 2012 | 3 Comments

Change Gmail Icons to Text

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Google have introduced a setting to change the top grey button icons that appear when an email is selected.
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By: Mark | Posted On: April 5th, 2012 | 1 Comment

Gmail advanced search tips

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The search function within Gmail is a powerful tool, which can be enhanced even further with these boolean operators
search-terms
By: Mark | Posted On: March 26th, 2012 | 1 Comment

Use the Chat menu to send quick emails to your close contacts

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In Gmail, hover over a contact in the Google Chat section of your left hand menu to open up a contact box and quickly send them an email.
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By: Mark | Posted On: March 12th, 2012 |

Colour code labels in Gmail

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Adding labels and colour coding emails from important senders can bring your Gmail inbox to life.
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By: Mark | Posted On: March 5th, 2012 |

Drag and drop to attach files

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You don't have to browse for the file you've just been working on to attach it to an email.
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By: Mark | Posted On: February 21st, 2012 | 1 Comment

Paste as plain text

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Make sure that any formatting is left behind when copying and pasting using this keyboard shortcut.
By: Mark | Posted On: February 21st, 2012 | 74 Comments

Recommended labs in Gmail

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Explore some of the great Gmail labs on offer.
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By: Mark | Posted On: February 21st, 2012 |

Manual Signatures using Canned Responses

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Set your signature as a canned response to insert your email signature/footer manually.
canned-signature
By: Mark | Posted On: January 19th, 2011 | 7 Comments

Label and Archive your email

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Keep your Inbox clean by archiving emails when you've dealt with them.
By: Mark | Posted On: January 19th, 2011 | 1 Comment
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