Google Docs

Docs Tips

Below you will find the latest hints and tips for Google Docs. Our tips are carefully categorised so whether you are a beginner, advanced user or an administrator you will find something of interest. Use the Filters to find what you are looking for or scroll down to browse through all our tips. If you have a tip you’d like to share, use our Suggest a Tip form.

Google Docs

Use revision history in Google Files

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Users with Edit access to a file can view full history including changes made by colleagues via the revision history feature.
By: Kate | Posted On: January 19th, 2017 |

Typing with voice in Google Docs

Type, edit & format your Google Docs using your voice.
By: Kate | Posted On: December 13th, 2016 |

Action Items in Comments

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Summon Your Colleagues with Action Items... If you action them, they will come
By: Kate | Posted On: November 22nd, 2016 |

Use Multiple Columns in Docs

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Utilise the multiple columns option in Docs to create a layout to suit your publication.
By: Kate | Posted On: September 29th, 2016 |

Create a web page from a Google doc using OverDRIVE

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Use this simple tip to display a Google document as a web page using OverDRIVE.
embed-google-doc
By: Kate | Posted On: July 25th, 2016 |

Master the Docs Outline Tool

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The Outline tool in Google Docs helps you quickly navigate lengthy, complex documents.
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By: Kate | Posted On: June 27th, 2016 |

Embed a YouTube Video in a Google Doc

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Here’s a handy tip to embed a YouTube video in a Google doc.
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By: Kate | Posted On: April 22nd, 2016 |

See all Comments in a Google Doc – even resolved ones

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Click on the “Comments” button at the top of a Google Doc to see all comments and discussions that have taken place in a document or presentation.
see-all-comments1
By: Kate | Posted On: March 9th, 2016 | 19 Comments

Easily name a Google Doc or Slide

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Click ‘Untitled document’ and it automatically pastes the title in your Doc for you, no need to rewrite or copy your title.
Renaming doc - Tips
By: Kate | Posted On: June 17th, 2015 |

New Custom Headers and Footers in Docs

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New update enables the often requested ability to start numbering from the second page and add a title page within a doc.
GAT-HeaderFooter-1-sized
By: Kate | Posted On: February 27th, 2015 |

Automatically create bulleted lists in Docs

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Rather than using the toolbar or having to press a shortcut to start a bulleted list you can now automatically create lists and bullet points in Docs.
Bullet Points
By: Mark | Posted On: October 7th, 2014 |

Personalise bullet points and numbers in Google Docs

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You can personalise your documents with coloured and stylised bullet points and numbers
colour-bullets-drive
By: Kate | Posted On: September 11th, 2014 |

Style table cell borders in Google Docs

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Add styling and colour to the borders of tables in Google Docs.
Table Prop
By: Kate | Posted On: August 7th, 2014 |

Make more space in a document

Reduce the whitespace in non-print documents.
docs-page-setup-tight2
By: Mark | Posted On: May 8th, 2014 |

Customise your Styles in Google Docs

You can customise the look of headings and text in your document directly from your toolbar, and set the new styles as default for future documents.
styles
By: Mark | Posted On: May 8th, 2014 |

Get Smart with Default Styles in Docs

Save time & be consistent via default style preferences within Docs.
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By: Mark | Posted On: May 8th, 2014 | 2 Comments

Edit images in a Google Doc

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Google have announced that users can now edit images in Drawings and Slides, here's how to do it in a Google Doc.
edit-images-in-docs1
By: Mark | Posted On: March 28th, 2014 | 1 Comment

Five ‘Add-Ons’ to bring extra sparkle to Docs and Sheets

We look at our favourite 5 (thus far) Add-Ons in Google Docs and Sheets.
Google Apps Add Ons
By: Mark | Posted On: March 26th, 2014 |

Google Docs Size Limitations

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A useful summary of Google Docs, Spreadsheets and Presentation size limits to bear in mind when uploading and converting.
By: Mark | Posted On: January 10th, 2013 | 1 Comment

Organise from within a Google Document

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You can place a Google doc, presentation, spreadsheet, or any file into a folder from within the document using the folder icon next to the file name.
organise-within-doc
By: Mark | Posted On: July 12th, 2012 | 1 Comment

Add specific people to a comment in Google Docs

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You can easily tag collaborators in a Google document so they receive an email notification.
direct-comments-to-individuals
By: Mark | Posted On: May 30th, 2012 | 2 Comments

Teach Google Docs your common misspellings

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If you often misspell words whilst typing then Google Docs spell check has a great feature that allows you to train it to recognise those words and auto-correct them as you type.
auto-correct
By: Mark | Posted On: May 28th, 2012 |

Fact find without leaving your Google Document with the Research pane

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Google Docs now has a really useful Research pane that allows users to access the power of Google Search from inside a Google Document.
research-pane-googledocs
By: Mark | Posted On: May 16th, 2012 |

Use Sort feature to find large files in Google Docs

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If you want to know how large your uploaded files are in Google Docs, sort by Storage used to see document size.
sort-by-size
By: Mark | Posted On: April 13th, 2012 | 1 Comment

Add a description to your Google Docs

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Add a description to your doc or file, improving the search process and differentiating the file to others in the same folder or with a similar subject.
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By: Mark | Posted On: March 14th, 2012 | 1 Comment
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