Google Drive

Drive Tips

Below you will find the latest hints and tips for Drive. Our tips are carefully categorised so whether you are a beginner, advanced user or an administrator you will find something of interest. Use the Filters to find what you are looking for or scroll down to browse through all our tips. If you have a tip you’d like to share, use our Suggest a Tip form.

Google Drive

Easily find digital assets stored inside Google Drive


The Navigator feature allows any number of files inside Google Drive to be held in one folder with custom-defined filters enabling users to quickly identify the items they’re interested in.
By: Kate | Posted On: September 29th, 2016 |

Create a website straight from Google Drive


Give your Google folders the attention they deserve. With OverDRIVE you can create a website in under 5 minutes using selected files and folders from Google Drive.
By: Kate | Posted On: August 31st, 2016 |

Style your OverDRIVE site with CSS

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When your site is created using files and folders from Google Drive, you can add your own style and design using CSS.
By: Kate | Posted On: August 3rd, 2016 |

Find an orphaned file with an Advanced Search in Drive


Can’t find a file? Maybe it is orphaned - here’s how to find it.
By: Kate | Posted On: July 21st, 2016 |

Set a timeout for shares of your Drive files and folders


This powerful feature enables users to put a time limit on shares of items in Google Drive.
By: Kate | Posted On: April 29th, 2016 |

Protect your Google Drive folders by setting permissions

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Set folders to "View only" in Google Drive to ensure users don't accidentally remove sub-folders and files.
By: Kate | Posted On: March 14th, 2016 | 4 Comments

Creating multiple folders or files in Google Drive

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Use the OverDRIVE application to create multiple folders or Google files in Google Drive.
By: Kate | Posted On: February 26th, 2016 |

Use bookmarks to create new Google files


Avoid having to find your Drive tab to create new Docs/Sheets/Slides/Drawings – simply create bookmarks, if you know the right URLs…
By: Kate | Posted On: November 23rd, 2015 | 2 Comments

Use Quota to find out file sizes in Google Drive

Find out which are your biggest files in Drive and how much space they’re using
By: Kate | Posted On: November 19th, 2015 |

Advanced Searches on Google Drive


These advanced search tips will help you get the most out of the search box at the top of Google Drive.
Adv Search-i.fw
By: Mark | Posted On: October 28th, 2015 | 12 Comments

Stop viewers copying your Google Drive files


With a click of a check box you can disable all the options for viewers to download, copy and print your Google Drive files.
By: Kate | Posted On: July 23rd, 2015 |

Create a copy on open


Open a Google Doc, Slide or Sheet as a copy of an original
By: Kate | Posted On: February 26th, 2015 |

Create from Template in New Drive


Use the New > From template… within a Drive App to create from a template.
By: Kate | Posted On: January 21st, 2015 |

Check out the Docs, Sheets and Slides Homepage


You don't need to always use the Google Drive web portal to access your files on a PC or Mac, try out the Docs, Slides and Sheets homepages.
New Docs Sheets and Slides homepages
By: Mark | Posted On: November 13th, 2014 |

Adding a Document to Multiple Folders with New Drive


In New Drive the method to add files to multiple folders has changed, here's a quick summary
Add document to multiple folders in Google Drive
By: Kate | Posted On: September 11th, 2014 |

Resetting and replacing images made easier in Drive


Working with images in Google Docs, Slides and Drawings just got easier with two new features
Resizing image tip
By: Kate | Posted On: September 2nd, 2014 |

Some of the best keyboard shortcuts for Google Docs


If you use keyboard shortcuts, check out our favourites for Google Docs - well worth learning even if you don't normally use them!
Keyboard Shortcuts for Google Docs
By: Mark | Posted On: July 9th, 2014 | 2 Comments

An easier way to delete a file from Google Drive

A recent update has introduced the ability to delete a file whilst it is open, here's how to do it.
Delete a file from Google Drive
By: Mark | Posted On: June 28th, 2014 |

Viruses: How Drive Detects and Protects

Google Drive screens files for viruses and malware to prevent downloading infected files and help protect your data and computers.
By: Steve | Posted On: June 3rd, 2014 |

Working with zip files in drive

ZIP Extractor extension enables efficient management of zip archives within Drive.
By: Mark | Posted On: May 15th, 2014 |

Reduce Drive Usage and Increase Performance via Gmail Doc Search

This tip reduces the need for Drive and boosts performance whilst conserving battery power on a Chromebook or laptop.
By: Mark | Posted On: March 13th, 2014 |

Find specific file types in Google Drive


Rapidly pinpoint the file you're after with an advanced Drive Search using MIME Types and combination searches.
By: Mark | Posted On: February 12th, 2014 |

The difference between Add and Move

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It's very easy to drag files and folders around in Google Drive, too easy in fact, and dragging items moves them for everyone in your domain... so take care.
By: Mark | Posted On: October 24th, 2013 | 16 Comments

Save PDFs and web pages directly to Drive


A few tips to simplify saving PDFs and web pages directly to Google Drive.
By: Mark | Posted On: May 23rd, 2013 | 3 Comments

Count the number and type of items in a Google Drive folder


A quick tip if you need to know how many files are in a folder in Google Drive - and it also shows you how many of each type you have.
By: Mark | Posted On: November 19th, 2012 | 2 Comments

Managing Microsoft Office files in Google Drive

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If you plan to make use of Google Drive and continue to use Microsoft Office, or any non-native files, it's important to understand how Drive manages file versions.
By: Mark | Posted On: October 15th, 2012 | 10 Comments

A look at Google Drive settings


Settings in Google Drive is where you can set your Language, Time Zone and choose whether you want Docs to open in a new window and show in bold if they've been updated.
By: Mark | Posted On: September 27th, 2012 | 1 Comment

Don’t forget the advanced editor sharing settings

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When giving editing rights to collaborators, consider what further permissions you want them to have.
By: Mark | Posted On: September 13th, 2012 | 5 Comments

Store Google Forms in Gmail for easy access from your inbox


If you use Google Forms regularly, email the forms to yourself or your users and use an email label for easy access.
By: Mark | Posted On: September 3rd, 2012 |

Add your Google Drive folder to Documents in Windows


Use this tip to add Google Drive to your Documents folder in Windows, so it is always easy to find.
By: Mark | Posted On: August 1st, 2012 | 3 Comments

Change the Google Drive default folder


Use this tip to change the default folder location in Windows
Drive Sync Disconnect
By: Mark | Posted On: July 24th, 2012 | 72 Comments

Use the paint format tool in a document to quickly copy formatting


The paint format tool in Google documents lets you copy the formatting you have applied to a specific section of text to another section.
By: Mark | Posted On: June 28th, 2012 | 1 Comment

Advanced copy and paste with web clipboard


Copy and paste in Google Docs becomes a lot more powerful when using the web clipboard, allowing you to queue items to paste and add tables or charts to a document.
By: Mark | Posted On: June 27th, 2012 | 5 Comments

Save time with a Google Drive template

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Since Google have just announced 60 new templates, if you haven't checked out Google Drive templates yet, now is a good time.
By: Mark | Posted On: May 10th, 2012 | 9 Comments

Drag and drop


Drag mutiple files from Windows Explorer into the documents list to upload them.
By: Mark | Posted On: February 21st, 2012 |
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