Google Drive

Drive Tips

Below you will find the latest hints and tips for Drive. Our tips are carefully categorised so whether you are a beginner, advanced user or an administrator you will find something of interest. Use the Filters to find what you are looking for or scroll down to browse through all our tips. If you have a tip you’d like to share, use our Suggest a Tip form.

Google Drive

Adding a Document to Multiple Folders with New Drive

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In New Drive the method to add files to multiple folders has changed, here's a quick summary
Add document to multiple folders in Google Drive
By: Kate | Posted On: September 11th, 2014 |

Resetting and replacing images made easier in Drive

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Working with images in Google Docs, Slides and Drawings just got easier with two new features
Resizing image tip
By: Kate | Posted On: September 2nd, 2014 |

Some of the best keyboard shortcuts

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If you use keyboard shortcuts, below are our favourites - well worth learning even if you don't normally use them!
gmail-keyboard-shortcuts
By: Mark Williams | Posted On: July 9th, 2014 | 2 Comments

An easier way to delete a file from Google Drive

A recent update has introduced the ability to delete a file whilst it is open, here's how to do it.
Delete a file from Google Drive
By: Mark Williams | Posted On: June 28th, 2014 |

Viruses: How Drive Detects and Protects

Google Drive screens files for viruses and malware to prevent downloading infected files and help protect your data and computers.
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By: Steve Adams | Posted On: June 3rd, 2014 |

Working with zip files in drive

ZIP Extractor extension enables efficient management of zip archives within Drive.
gappstip-zips-4-screenshot-
By: Mark Williams | Posted On: May 15th, 2014 |

Reduce Drive Usage and Increase Performance via Gmail Doc Search

This tip reduces the need for Drive and boosts performance whilst conserving battery power on a Chromebook or laptop.
copy-of-gappstips-gmail-gmails1-screenshot
By: Mark Williams | Posted On: March 13th, 2014 |

Find specific file types in Google Drive

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Rapidly pinpoint the file you're after with an advanced Drive Search using MIME Types and combination searches.
By: Mark Williams | Posted On: February 12th, 2014 |

The difference between Add and Move

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It's very easy to drag files and folders around in Google Drive, too easy in fact, and dragging items moves them for everyone in your domain... so take care.
move-folder
By: Mark Williams | Posted On: October 24th, 2013 | 16 Comments

Save PDFs and web pages directly to Drive

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A few tips to simplify saving PDFs and web pages directly to Google Drive.
save-to-drive1
By: Mark Williams | Posted On: May 23rd, 2013 | 3 Comments

Advanced Searches on Google Drive

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These advanced search tips will help you get the most out of the search box at the top of Google Drive.
drive-search-narrow
By: Mark Williams | Posted On: November 28th, 2012 | 12 Comments

Count the number and type of items in a Google Drive folder

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A quick tip if you need to know how many files are in a folder in Google Drive - and it also shows you how many of each type you have.
count-files-in-folder
By: Mark Williams | Posted On: November 19th, 2012 | 2 Comments

Managing Microsoft Office files in Google Drive

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If you plan to make use of Google Drive and continue to use Microsoft Office, or any non-native files, it's important to understand how Drive manages file versions.
manage-microsoft-office-files-1
By: Mark Williams | Posted On: October 15th, 2012 | 10 Comments

A look at Google Drive settings

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Settings in Google Drive is where you can set your Language, Time Zone and choose whether you want Docs to open in a new window and show in bold if they've been updated.
google-drive-settings
By: Mark Williams | Posted On: September 27th, 2012 | 1 Comment

Don’t forget the advanced editor sharing settings

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When giving editing rights to collaborators, consider what further permissions you want them to have.
editor-sharing-settings1
By: Mark Williams | Posted On: September 13th, 2012 | 5 Comments

Store Google Forms in Gmail for easy access from your inbox

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If you use Google Forms regularly, email the forms to yourself or your users and use an email label for easy access.
store-forms-in-gmail
By: Mark Williams | Posted On: September 3rd, 2012 |

Add your Google Drive folder to Documents in Windows

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Use this tip to add Google Drive to your Documents folder in Windows, so it is always easy to find.
google-drive-folder-in-documents
By: Mark Williams | Posted On: August 1st, 2012 | 3 Comments

Change the Google Drive default folder

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Use this tip to change the default folder location in Windows
google-drive-default-folder
By: Mark Williams | Posted On: July 24th, 2012 | 72 Comments

Use the paint format tool in a document to quickly copy formatting

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The paint format tool in Google documents lets you copy the formatting you have applied to a specific section of text to another section.
paint-format-tool
By: Mark Williams | Posted On: June 28th, 2012 | 1 Comment

Advanced copy and paste with web clipboard

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Copy and paste in Google Docs becomes a lot more powerful when using the web clipboard, allowing you to queue items to paste and add tables or charts to a document.
web-clipboard
By: Mark Williams | Posted On: June 27th, 2012 | 5 Comments

Protect your Google Drive folders by setting permissions

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Set folders to "View only" in Google Drive to ensure users don't accidentally remove sub-folders and files.
google-drive-folder-permissions
By: Mark Williams | Posted On: June 14th, 2012 | 4 Comments

Save time with a Google Drive template

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Since Google have just announced 60 new templates, if you haven't checked out Google Drive templates yet, now is a good time.
google-drive-templates
By: Mark Williams | Posted On: May 10th, 2012 | 9 Comments

Drag and drop

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Drag mutiple files from Windows Explorer into the documents list to upload them.
By: Mark Williams | Posted On: February 21st, 2012 |
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